Challenge
The government was organizing its XVII Annual Conference, to be held in Panama in 2022, and they needed a website to promote the event and share information about the conferences, panelists, and sponsors.
Our solution
Rootstack engineers created a Drupal website for the Annual Conference, meeting the specific requirements of the client. It should be noted that it is a responsive and multilingual site, available in Spanish and English. The website is made up of various sections; Home, Conferences, Panelists, Sponsors, Registration, and Contact.
The Home page is made up of several components: there is the main slider in which the most important news of the conference is displayed. Another component is also shown with the panelists, having the option to activate an events component to show the date, time, and place of a particular conference. There is a video component to show clips related to the event and finally, a Call To Action is shown to the event record.
When clicking on the Conferences tab, the following list of options is displayed: Agenda, Conference, Tourism, News, and Announcements.
In the Agenda field, the agenda that will be followed throughout the event, from start to finish, is displayed. In Conference, information is given about the conferences that will be presented. In Tourism, tourist information about Panama and the most interesting activities that attendees can do during their visit to the country are offered. In News, the most outstanding information derived from the event is published and in Announcements, as its name indicates, the announcements derived from the work sessions are shared.
In the Panelists tab, the speakers who are going to present their conferences at the event are shown and it looks like this:
One of the most important features created by the Rootstack team on this website was the development of the form for the registration of attendees. On the one hand, this greatly facilitates user registration and, on the other, allows the government institution to more efficiently monitor event attendees, since Drupal has an efficient and intuitive interface.
In the registration form, there are the basic fields of name, surname, country, institution or body that represents, occupation and position, sector, email, telephone number, if the person is vaccinated against Covid-19, and how many doses they have.
When making this registration, the person receives a confirmation email. The institution also receives a notification about this registration, which must be answered by the user to validate that the registration was indeed successful.
Finally, on the Contact page, there are all the RICG contact information and a form in which the person can leave their information and the reason why they want to contact the institution.
With this website, they were able to keep attendees and the general public informed about all the activities and conferences of the event, being transparent and efficient when sharing information, through an easy-to-manage Drupal web page.
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