The business world sometimes feels like a race against time: The least agile remains on the road, far from the goal. And many of the archaic processes present in companies are what delay their advancement and growth. Such as, traditional firms. How many contracts have it taken for your business to close simply due to the lack of a signature?
It is undeniable that, as a result of the Covid-19 pandemic, companies accelerated the adoption of digital signature tools, since in this way they could sign contracts and documents electronically, without having to go to an office or have contact with people. Simply, through a screen, they could execute a signature safely and quickly.
Digital signatures went from being an option to becoming the standard for many companies today, which have been able to take advantage of this type of tools to enhance their processes and workflows. There are many digital signature solutions on the market, and in this article, we will analyze some of them so that you have a broader picture and know what to hire.
What is a digital signature?
Let's start with the basics, talking about what a digital signature is: It is a cryptographic method used to verify the authenticity and integrity of an electronic document or digital message. It works similarly to a handwritten signature on a physical document, but instead of using ink and paper, a mathematical process is used to generate a unique, binding signature.
To create a digital signature, a cryptographic algorithm is used to generate a unique set of data, known as a digital signature, that is attached to the document or message. This digital signature is generated using a private key that only the signer knows. Then, when the authenticity of the document needs to be verified, a public key associated with the signer's private key is used to validate the digital signature.
Comparison of different digital signature tools
DocuSign
Tool information
- Through this tool, 44% of companies close deals in 15 minutes or less.
- An average of $36 is saved per digitally signed document, reducing physical expenses and increasing employee productivity.
- The platform is active 99.9% of the time.
- It has more than 400 integrations with other applications, always guaranteeing security.
What it offers
Document creation
DocuSign allows companies to create their own, widely compatible and accessible documents. This platform processes more than 1 million documents daily.
Document generation
From eSignature, from DocuSign, companies can generate agreements automatically, entering the information or data they want to reflect in the document directly into a template.
Support for different formats
This platform recognizes PDF, .doc, .docx, .pdf, .xls, xlsx, .txt files, among many others.
PDF Form Conversion
“Save time preparing documents with PDF form conversion. When uploading a PDF, DocuSign automatically recognizes and converts the PDF fields into signatory fields,” they explained on the DocuSign website.
Data validation
To sign a document, eSignature does a prior validation of the signer either by email or phone number.
Using tags
When setting up a document or contract, users can use different tags to collect signer data. For example, there are tags to collect signatures, initials, names, titles, company names, and other relevant information.
Acrobat Sign
Tool information
- Companies can do business 30% faster with Acrobat Sign.
- 47% of companies have managed to do their administrative work more efficiently.
- Companies that have used this tool have saved 8.7 million dollars.
What it offers
Collect signatures
Users can access Acrobat PDF documents to sign the documents from anywhere and on any device. They just have to log in to Acrobat and that's it, they don't need to download anything else or register on any platform.
Signature tracking
Once the company has sent the document to a user for signature, they will be able to have real-time visibility into the status of the signature. Acrobat Sign also sends notifications every time a person signs the document.
Mass shipping
If it is a document that has to be signed by several people, Acrobat Sign allows mass sending of the document with a single click. Each recipient receives their personalized document individually. And, as we mentioned in the previous point, the company will be able to track the general status of all the signatures.
Integrations with other software
Acrobat Sign can integrate with the software your HR team runs, such as ServiceNow, SAP, and many more. Also with customer management software such as Salesforce, Zoho CRM and Microsoft Dynamics 365.
Customizable templates
You can customize your document templates with your own logo.
Validate ID
Tool information
- It is easy to integrate with API Rest.
- Extensive scalability.
- Notarially protected encryption keys.
- Biometrics based on ISO standards.
- Multi-device signatures.
What it offers
Easy integration
ValidateID's VIDsigner tool can easily integrate with your company's existing software via the Rest API, allowing companies to sign and send documents directly from the workplace software.
Strong security standards
VIDsigner complies with the European standards ISO 9001 and ISO 27001 for quality management systems and handling of sensitive data, thanks to which it guarantees the correct and secure execution of all signing processes.
Reduced costs
By not having to print or send physical documents for signature, companies save costs with digital signature solutions like VIDsigner. It also helps free up physical storage space since documents are hosted in the cloud, increasing data accessibility.
Full scalability
This electronic signature service from VIDsinger is designed to adapt to any company or industry, being capable of handling large volumes of documents, improving the performance of business processes.
Legal compliance
Laws and regulations vary, but VIDsigner electronic signatures are designed to comply with the most stringent electronic signature laws worldwide, from Regulation (EU) 910/2014 (EIDAS) to the US ESIGN and UETA laws.
The digital signature provides several advantages, including authentication of the sender, integrity of the content, and non-repudiation, which means that the signer cannot deny having signed the document. Furthermore, digital signatures are difficult to forge and can be easily verified using the corresponding public key.
Do you need a digital signature solution for your business? At Rootstack, we have +14 years of experience supporting companies in their digital transformation. Contact us.
