A project manager is a person in charge of overseeing and leading all projects and tasks within a company or organization. She must ensure that tasks and deadlines are met, keep in constant communication with clients and be aware of the completion of the project.
“Project managers play the main role in planning, executing, monitoring, controlling and closing projects. They are responsible for the entire scope of the project, the project team and resources, the project budget and the success or failure of the project” they point out in the CIO portal about this important role for all companies.
What does a Project Manager do?
Among his various responsibilities and functions in the company, the following stand out:
- They must define the scope of the project and keep it within the established times
- Plan your budget and stick to it
- Know how to manage project resources, this includes team and collaborators
- Document the entire process to provide a detailed final report to the CEO
- Effectively communicate with customers and keep them updated throughout the process.
- Evaluate the risks and problems that may arise and be able to solve them in time
- Give a leading quality guarantee
Project manager and his skills to handle multiple tasks
A project manager may need to handle several tasks and projects at the same time, so they need to hone their organization and time management skills to accomplish them all and minimize the number of errors or omissions in the process.
In Indeed they state that a Project manager must handle between 3 to 20 projects at the same time, all this depending on the experience that the person has “For example, an entry-level employee may prefer to take his time to complete some projects to familiarize himself with the job, whereas a more established project manager can handle and complete several similar projects quickly.”
Project manager experience is an important trait when it comes to handling multiple tasks, as some may take little time and be completed in a week or two, but there may be projects that have assignments that completely consume your time and project time. team members.
Delivery dates are another factor to consider when managing multiple projects, as some may have flexible and multi-month deliverables, while others are urgently needed and need to be completed in a few days, so Again, excellent time management and organization must be taken into account.
How to handle multiple projects?
Have all your projects in one place
The projects that you are managing at the moment must be located in one place, by this we mean having all the information in an organization tool or software for this purpose, so you can easily visualize everything and nothing will be overlooked. Add any extra information you need, documentation, customer data and the steps to follow for each task.
Create a to-do list for each project
A to-do and action-to-do list for each project task helps to complete projects quickly and without errors, and “ensures that you hold yourself accountable for staying on track to deliver each project on time. The items on your to-do list can serve as a visual aid to understand what other items you have coming up for the day or week. Once you finish a task, you can go back to the list and check it off before moving on to the next item.
Prioritize tasks
Within a project, there are tasks that are urgent and there are others that may take longer to complete. Make sure you finish the tasks with the greatest urgency first, the ones that must be ready in order to advance in others, communicate this to the members of your team and that way they do not waste time working on tasks that do not correspond to them.
Project management tools
Having software or tools for project management can make your life easier, it contributes to better organization and effective monitoring of processes within current projects. In Kissflow they comment “Project management software is used to plan, organize and allocate resources for project management. Help teams collaborate and track project progress while clearly defining tasks and responsibilities. It allows project managers to control costs and time and enables seamless collaboration between stakeholders.”
Managing a project involves the development of a concrete plan, organizing the tasks to be carried out and taking risks, a Project manager must have full confidence in the members of his team and thus he will be able to successfully complete several projects at the same time.
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