The security of business documents is indispensable for the operational management of every company. It’s not only crucial internally but also necessary to comply with processes during digital transformation within an online structure. With an Enterprise Content Management (ECM) platform, you can manage your customers' information—such as service requests, contracts, file creation, proof of payment, and more—efficiently.
Given the volume of information and the constant exchange flow, it’s essential to have a central location where users can access, categorize, and update information without disrupting company operations. This allows for immediate availability and adherence to the document lifecycle: creation, editing, updating, maintenance, and tracking.
At Rootstack, we utilize Alfresco to optimize documentation processes. Alfresco offers customizable solutions with secure integrations and mobile access, ensuring optimal communication between users. Users can categorize documents, quickly submit files to colleagues, view detailed update histories, and more.
Benefits
- Centralize all documents in one place
- Reduce errors from document loss
- Minimize paper printing
- Accelerate processes
- Maintain business information efficiently
- Increase productivity
- Minimize risks
- Save time
With the correct, personalized solution, your company can significantly reduce costs and errors. An efficient document management system will prevent document loss, reduce paper usage, and ensure easy file tracking, incorporating digital culture into your business operations.
Staying up-to-date with technological innovations offers multiple advantages for your company, enhancing your brand image, improving customer service, and providing automated tools for employees. For instance, creating files for each client often involves generating contracts and collecting documents for invoicing. With an ECM, departmental users can manage files for sales quotations, collections, billings, and follow-ups in an easy, fast, and efficient manner.
Together with Alfresco, we keep your files secure through an easy-to-use platform with multi-user capabilities, system integrations, and mobile access. This ensures reliable and transparent management of documents within your company.}
